Processing payroll is a critical task for any organization. Grandd Central provides an intuitive and straightforward way to manage your payroll efficiently.
While not all steps below are strictly required, we highly recommend following them to minimize errors and ensure accurate payroll processing.
Monitor Payroll Status Key Indicators
Before you begin, understand your organization's payroll preparation status using the Key Indicators.
Access: Navigate to the Payroll tab, select the desired pay period, and click Calculate Payroll. You'll see a row of individual graphs at the top.
Overview: At the Account level in the Hierarchy Navigation, these indicators show the overall percentage of your organization with:
Approved timecards
Locked-down timecards
Exported payroll
Filter: Changing your hierarchy navigation will narrow down these indicators to show status for specific departments or teams.
As employees and supervisors approve timecards, these indicators will update (if your organization uses approvals).
Review Exceptions & Timecards
This step is crucial. Grandd Central will not allow payroll to be processed if an employee's timecard has missing punches. We recommend reviewing other exceptions as well.
Exceptions:
Missing Punches (Must be resolved before payroll processing)
Supervisor Approval
Employee Approval
Biometric Score
Location Boundary
Action:
Go to the Timecards tab.
Review the exceptions & take relevant action.
To filter by any exception or for a full list of exceptions, refer to this article.
You may notice some parts of your organization resolve exceptions faster than others. Once a section is clear, you can lock it down.
Lock Down Payroll By Hierarchy
As sections of your organization clear their exceptions, you can "lock down" those completed hierarchies. When a hierarchy item is locked for payroll:
Timecards within that hierarchy cannot be changed.
Any new punches uploaded for that hierarchy will be held in a "suspense state" and will not be added to the timecard until unlocked.
Steps to lock down payroll:
In the Payroll tab, navigate to "Payroll by Hierarchy."
To lock a section: Check the box next to the hierarchy item you want to lock, then click the Lock button that appears.
Your "Locked" Key Indicator will update as you lock down hierarchies.
3. Continue resolving exceptions and locking down hierarchies until your "Locked" indicator reaches 100%.
4. To view who locked the payroll and when: Hover over the lock symbol.
Note: You can unlock payroll after it has been locked. Simply check the hierarchy item and click the Unlock button that appears.
Perform Payroll Check (Highly Recommended)
You've reviewed timecards, resolved exceptions, and locked down hierarchies. Now, take a few minutes for these final checks to ensure payroll accuracy.
Payroll Hours Summary
Location: Payroll tab.
Purpose: Compares the previous pay period's hours to the current pay period's hours.
Action: Review for accuracy and investigate any significant discrepancies.
2. Job Costing Summary
Location: Payroll tab.
Purpose: Shows the distribution of hours across hierarchies, positions, and equipment (if applicable).
Action: Review for accuracy and investigate any significant discrepancies.
Export Payroll
Once you are confident in the accuracy of your payroll, you can export it!
Important: You should only press this button if you have a payroll integration set up with Findd. Once selected, your payroll data will be sent directly to your payroll provider.
Access: In the Payroll tab, navigate to the "Payroll by Hierarchy" section (where you locked down payroll).
To Export: Select the checkbox next to the hierarchy items you wish to export (you can select all or specific sections), then click the "Export Payroll" arrow
You can also choose to download the payroll file
Crucial: When you click Export, DO NOT disregard the confirmation pop-ups. They may warn you about missed payroll items that could affect employee pay. Heed these warnings!
Closing Payroll
After successfully exporting your payroll, it's often a good practice to formally "close" the pay period within your system. This step ensures that all data for the completed pay period is finalized and prevents any accidental changes or entries for that period in the future.
Important Note: Once a pay period is closed, it cannot be reopened. If you need to make corrections or adjustments to a historical period, please reach out to our team about Prior Period Adjustments.
Steps to Close Payroll:
Navigate to the Payroll Tab: Go to the main Payroll tab in Grandd Central.
Select Areas to Close: Choose the specific areas in your hierarchy that are ready to be closed.
Locate the Flag Icon: Find the flag icon located next to the lock icon.
Confirm Closure: A pop-up will appear. Carefully review any warnings or information before confirming.
Verify Closure: After confirming, you'll see a green checkmark indicating that the pay period is now closed.
If you didn't find what you were looking for, please message us using the chatbot in the bottom right corner of your account or email us at support@findd.io. We will be happy to help.