Employees have two primary ways to register new devices for use: either through their account administrator or by self-registering using their own email. It's important to note that devices registered through self-registration are limited to Individual Mode (also known as Employee Device or Personal Mode).
However, if you need to register a device in Clock Mode, Mobile Clock Mode, or Managed Device (an unregistered device listed in Grandd Central for tracking), these can only be registered by an account administrator. This guide will walk you through the process of registering a device as an administrator.
Registering a Device in Clock Mode or Mobile Clock Mode
This guide will walk you through the process of registering a device in either Clock Mode or Mobile Clock Mode. This involves obtaining a unique registration code directly from the Findd app on the device and then entering that device information into Grandd Central.
Clock Mode and Mobile Clock Mode
1. In Grandd Central, navigate to the Devices tab and filter to the top level of your account through the hierarchy navigation tool.
2. Click the plus icon.
If you're registering your device as clock mode, input the following:
Select the Clock Mode setting (shown below).
Add the device to a specific item in your hierarchy; clock mode devices cannot be added to the account level.
OPTIONAL: Assign the device to a specific employee. When a device is assigned to an employee, it will appear in their employee profile under the Devices tab. This allows for easy tracking of all devices linked to a specific employee. Clock Mode devices are used by multiple employees, so this option to assign to a specific employee is for management tracking purposes only.
Name the device, typically with the location name or whatever naming convention your organization implements.
Add the registration code found in the Findd app on the device.
Clock Mode devices are typically stationary, so you can turn off the "Enable Location Exception" toggle to prevent unnecessary location exceptions.
The Device Admin Pin is used to restrict access for all employees except managers, supervisors, or other administrators to protect the privacy of other employees.
The Limit Job Toggle can be used to pick which jobs your employees can punch to. For example: You can select Job 1 and Job 3 for that tablet, and your employees will only be able to punch at those two jobs.
Click "Add Device" to complete the form.
If you're registering your device as mobile clock mode, input the following:
Select the Mobile Clock Mode setting (shown below).
Add the device to a specific item in your hierarchy.
OPTIONAL: Assign the device to a specific employee. When a device is assigned to an employee, it will appear in their employee profile under the Devices tab. This allows for easy tracking of all devices linked to a specific employee. Mobile Clock Mode devices are used by multiple employees, so this option to assign to a specific employee is for management tracking purposes only.
Name the device, typically with the location name or whatever naming convention your organization implements.
Add the registration code found in the Findd app on the device.
Mobile Clock Mode devices can move between jobs, so you can turn ON the "Enable Location Exception" toggle if you would like an exception created if your employees are punching outside of a geofence.
The Device Admin Pin is used to restrict access for all employees except managers, supervisors, or other administrators to protect the privacy of other employees.
The Limit Job Toggle can be used to pick which jobs your employees can punch to. For example: You can select Job 1 and Job 3 for that tablet, and your employees will only be able to punch at those two jobs.
Click "Add Device" to complete the form.
Individual Mode (Employee Device)
If you're registering an employee's device, we recommend doing it from the employees profile so their data is pre-populated. Individual Mode devices can also be added from the main Device tab.
Navigate to the Employees tab and search for your employee.
Click on the employee's profile and go to the Devices Tab.
Click the plus icon.
Name the device.You can use the employee's name and the type of device (e.g., "Andrew's iPhone").
Add the registration code found in the Findd app on the device.
Keep "Enable Location Exception" on unless you don't want geofence violations to be recorded as exceptions for that employee. Enabling this option requires employees to be within an applicable location's geofence before they can punch in.
Click "Add Device" to complete the registration.
Managed Device Mode
Do you have devices you want to track, but aren't using for timekeeping just yet? Managed Device mode is perfect for this!
This mode allows you to keep an inventory of all your devices, even if they're not actively being used for punches. For example, if you need to quickly replace a device in the field, you'll know exactly how many spares you have available under your Managed Devices.
Devices in Managed Device mode can be easily converted to a regular punch-in device whenever you're ready to deploy them for active timekeeping. This helps you maintain a clear overview of your device inventory for future use.
Here's how to set one up:
Name the device and set an External ID. You won't enter a registration code or email address, as it's not an active timekeeping device at this stage.
Select the device's hierarchy and assign it to a specific supervisor or employee.
Once a managed device is added and assigned, it will also appear on the assigned employee's profile. This allows you to:
See not only their personal mode devices but also any managed devices assigned to them.
Easily track who is responsible for managing each device.
Determine which manager is overseeing which devices, especially if you have site managers handling several.
This helps you maintain a clear inventory and oversight of all your devices.